Canadian Tax Receipting: Finding Gifts that Can/Cannot be Receipted

Overview

We know that organizations based in Canada have unique needs when issuing tax receipts to their donors, so they can be in compliance with the requirements set by the Canadian Revenue Agency (CRA). In order to issue those receipts, it's important to have insight into transactions and contacts that may or may not be eligible to receive a receipt. This is why we've given Canadian organizations unique reporting capabilities that ensure they stay within the CRA requirements for receipting. 

Before you continue reading, make sure you...

  1. Are a non-profit organization based in Canada
  2. Have followed these instructions to ensure your Kindful account is prepared to issue CRA compliant tax receipts

Find gifts based on receipt eligibility &  receipt status

On your Activities page, you can filter for your transactions & non-cash gifts based on whether or not they are eligible to receive a receipt, or if they have already received a receipt. 

The receipt status and eligibility filters are:

  • Eligible for Receipt: Yes/No - This filter finds transactions & non-cash gifts that do or do not meet all the requirements set by the CRA to issue a tax receipt to the donor.
  • Has Active Receipt: Yes/No - This filter finds transactions & non-cash gifts that have or have not been issued a receipt already.

Let's see these filters in action! 

Eligible for Receipt: Yes/No

Below, see an example of a transaction that is eligible to receive a receipt. When all requirements by the CRA is met, you can click the buttons to "Print Receipt" or "Email Receipt" to issue a CRA compliant tax receipt. 

eligible_for_receipt_yes.png

Below, see an example of a transaction that is not eligible to receive a receipt. In this case, you can see that the buttons to "Print Receipt" or "Email Receipt" are disabled, and a CRA compliant tax receipt cannot be sent. 

eligible_for_receipt_NO.png

Has Active Receipt: Yes/No

The transaction below has an active receipt that has been issued to the donor. This transaction's receipt ID is displayed on the transaction itself. 

has_active_receipt_yes_with_rct_id_in_activity.png

On the other hand, the following transaction does not have an active receipt that has been issued to the donor. Instead of displaying a receipt ID, it simply reads No tax receipt issued. 

has_active_receipt_NO_with_status_no_tax_rct_issued.png

Create reports that help you identify which gifts need more information

There are some key reporting columns that can be used to identify which of your transactions and non-cash gifts need more information in order to send out a tax receipt. These key reporting columns include:

  • Non-Tax Deductible Amount (AKA Amount of Advantage)
  • Non-Tax Deductible Amount Description (AKA Advantage Description)
  • Tax Receipt ID (AKA Tax Receipt Number)
  • First name
  • Last Name
  • Organization Name
  • Address

Using the above report columns will help you identify gifts that need more information for receipting. 

After filtering for the activities you are trying to target, click "Create Report" on the righthand side. You can select these report columns at that time. Here are some examples:

Non Tax Deductible Amount Description

ntd_description_in_create_report_dialog.png

Tax Receipt ID

tax_receipt_id_in_create_report_dialog.png

Here's what an example report looks like using the filters above. 

report_example.png

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